Dear Hiring Manager:
Many of you are great at interviewing candidates and believe me, it is appreciated. In spite of your busy schedule, you remember what it’s like to look for work and take the opportunity to give good karma back to the world.
But, there are some that I’ve been hearing about lately that I write this letter to. I know that you’re in a position of power when you interview a candidate for an open position on your team, but just like the interviewee, there are certain rules of etiquette that you really should follow.
Please don’t check your emails during the meeting. They can wait. Same with phone calls. If you must answer the phone for an emergency such as your wife going in to labor, let your guest know of the possibility ahead of time. Ignore all other calls.
Please don’t talk the whole time. Yes, you need to sell the role and the company to the candidate, especially if they’re someone you clearly want to hire, but watch your time. Make sure you ask the candidate questions, listen to their answers, look at their work and see how they present it. Make sure you give them time to ask you questions too.
If it becomes clear that the candidate is not a fit, don’t lead them on them by acting like they’re hired and it’s a done deal. Let them know that you’re interviewing other people + either you or the recruiter will get in touch with them about next steps.
I know that you’ve got your hands full and probably don’t have time to interview someone, but that is exactly why you need to be present in this meeting. You need more hands on deck so here’s your chance to solve the problem.
Finally, remember that you’re representing your company in the interview. When you treat a candidate badly, word gets around. Same with when you treat them well. That also goes for the interview process itself. Giving feedback quickly, following up appropriately, not putting people through endless rounds of interviews all make a good impression that people talk about whether they’re hired or not.
Thank you so much for your time and attention to this matter.




